Last Updated On 20-Jan-2026
Effective Date 20-Jan-2026

This Privacy Policy describes the policies of the SeRANIS website, email: info@seranis.de, phone: +49 89 6004-4501, on the collection, use and disclosure of your information that we collect when you use our website ( https://seranis.de ). (the “Service”).
Through this Privacy Policy, the University of the Bundeswehr Munich fulfils its obligation to inform users of its website about the nature, scope and purposes of the collection and use of personal data.
All data processing activities are carried out in accordance with the applicable data protection laws, in particular the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

By accessing or using the Service, you acknowledge that your personal data may be processed in accordance with this Privacy Policy. Where required by law, we will process personal data only after obtaining your explicit consent.
We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

How do we collect your data?

Personal data is collected in two ways:

• Data provided by you
  This includes data that you voluntarily submit to us, for example by entering information into a contact form, where applicable.
• Data collected automatically
  When you visit our website, certain technical data are automatically collected by our IT systems. These include, in particular, information such as the internet browser used, the operating system, and the time of access. This data collection takes place automatically when you access the website (see section “Logging”).

How We Use Your Information:

We will use the information that we collect about you for the following purposes:

• Support
• Site protection

Technical data (such as IP addresses and log files) are processed solely for security, maintenance and error detection purposes.

If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which consent was granted, unless we are required to do otherwise by law.
Personal data are retained only for as long as necessary to fulfil the purposes for which they were collected and in accordance with applicable legal obligations and third-party service providers’ data retention policies.

Legal Basis for Processing:

As a public institution, personal data are processed primarily in accordance with Article 6(1)(e) of the GDPR, where processing is necessary for the performance of tasks carried out in the public interest or in the exercise of official authority vested in the controller. Where required by law (e.g., for non-essential cookies, where applicable), personal data are processed based on the data subject’s consent pursuant to Article 6(1)(a) of the GDPR.

How We Share Your Information:

We may share your personal information with third-party service providers where necessary to operate the Service, comply with legal obligations, or based on your consent, as described below:

Data collection & process (Third-Party Data Processing):

We may use third-party service providers (such as hosting providers) to process personal data solely for the purpose of operating and maintaining the Service. Such third parties are authorized to process personal data only as necessary to perform these services and in accordance with applicable data protection laws.

Your Rights:

Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you may contact us at any time using the contact details provided in the Legal Notice (Imprint).
Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

Controller

The contact details of the controller within the meaning of the GDPR, as well as those of the Data Protection Officer and the Administrative Data Protection Officer of the University of the Bundeswehr Munich, are available in the Legal Notice (Imprint).

Cookies Etc.

To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

Active components

This website uses JavaScript. You may disable this function in your browser settings; however, doing so may limit the functionality of the website.
No personal data are processed or stored in connection with JavaScript usage.

Security:

The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

Third Party Links & Use Of Your Information:

Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Grievance / Data Protection Officer:

If you have any queries or concerns about the processing of your information that is available with us, you may email our Contact information at University of the Bundeswehr.
We will address your concerns in accordance with applicable law.
Information on the official Data Protection Officer and the competent supervisory authority is provided in the Legal Notice (Imprint).

Email communication security

The University of the Bundeswehr Munich strives to ensure data security in email communications; however, complete security cannot be guaranteed.

For the transmission of confidential information by email, users are advised to enquire in advance about encryption options or to use postal communication.

Spam filters are used to protect against unsolicited emails. In rare cases, legitimate emails may be incorrectly classified and rejected. Emails containing malicious software are automatically deleted.

Updates to this Privacy Policy

We reserve the right to amend this Privacy Policy at any time to ensure compliance with current legal requirements or to reflect changes to our website or services.

Users are encouraged to review this Privacy Policy regularly. Continued use of the website constitutes acceptance of the updated Privacy Policy.